Streamlining Manager-Board Workflows
Managemate strives to improve the affordability and quality of condominium and HOA living. How? By helping property management teams and board directors plan, track and share updates on their maintenance, capital repair and day-to-day operations.
Managemate's Workspace Software
Condominium and HOA board directors and management teams use Managemate's Workspace software to collaborate online in the following areas:
Project management
Records and knowledge management
Annual planning
Preventative maintenance scheduling
Vendor work tracking
Automated daily, weekly and monthly reporting
Managemate Centralizes Information Across Emails, File Folders, Spreadsheets and Other Software Systems
Managemate's Workspace makes it easier for board directors and managers to track their work and share updates with each other.
Instead of sharing information, requesting feedback and tracking work using emails, file folders, and spreadsheets, board directors and managers track their work, share updates and save their records centrally, in Managemate's Workspace.
Image Caption: Illustration depicting how Managemate's Workspace is used by management teams and board directors to organize their work and information in one central place.
With Managemate's Workspace, all of the management team and board directors work can be organized and everything is stored in one secure workspace.
Accessing Managemate's Workspace
Managemate's Workspace software is accessible online through web browsers at https://app.managemate.ca.
Image caption: Graphic illustrating that Managemate is accessible on mobile devices, like tablets.
Managemate's Workspace is fully responsive. Users can access their Workspace from their mobile phone, tablet, laptop or desktop computer through their web browsers.
One Managemate Workspace Per Condo or HOA
Condominiums and HOAs that subscribe to Managemate's Workspace software receive access to one Workspace account for their condo or HOA.
Each board director and management team member receive a user account, which they can use to access their condo or HOA's Managemate Workspace.
Management companies can purchase Managemate Workspaces for their client condos or HOAs.
Managemate Works Alongside Accounting Systems and Resident Portals
Managemate's Workspace software doesn't overlap with a condo or HOA's accounting system or resident portal software. Instead, Managemate replaces the use of emails, file folders and spreadsheets that board directors and managers often use to share information and updates with each other.
Condominiums and HOAs who subscribe to Managemate's Workspace continue to use their existing accounting system and resident portal software (if any).
Automated Reporting Saves Managers Time
A condo or HOA's Managemate Workspace can be customized to streamline reporting for their management team and board directors.
Managemate's software is flexible and can be customized to automatically retrieve relevant information from a condo's accounting systems or resident portal, saving the management team time from having to manually collect information or create manual reports for reporting to their board director clients or to their regional or district supervisors.
Moreover, updates that are made in Managemate are automatically included in Managemate's daily and weekly digest emails, which all users can opt-in to receive through their notification settings. Updates are also included in the management reports, which users can generate in one-click for use during their board meetings.
Managemate is Accessible by Board Directors and Managers, not Residents
Managemate's Workspace is not accessible to owners or tenants in a condominium or HOA, other than to board directors.
Stay Informed without Chasing Updates
Users can opt-in to receive daily and weekly email digest notifications.
Managemate's daily and weekly digest emails save managers time from having to manually report on their progress.
The automated digest emails also help keep board directors up to date so they don't need to make frequent visits to the manager's office and are able to make quick and informed decisions at board meetings.
Image caption: Example of a weekly digest email that is automatically generated by Managemate for Workspace users.
Make Quicker Decisions with Easy Access to Property Work History
Managemate gives board director and management team users quick and easy access to their condominium or HOA's maintenance, capital repair and operational history. This helps both managers and board directors act confidently and make decisions more quickly with accurate, easy‑to‑find information.
Managemate Enables Continuity by Making Transitions Easier
When board directors and managers rely on emails, file folders and spreadsheets to work together, they struggle to keep work moving forward when managers or board directors change. New managers and board directors aren't able to get up to speed quickly because it is time consuming and not easy to piece together a property's history, or understand what work needs to be performed, from emails, file folder and spreadsheet based organizational systems.
Managemate's Workspace solves the continuity problem by organizing projects, operational work, records, and maintenance plans and schedules in an organized workspace, viewable through a timeline or in a calendar view. New personnel can quickly catch up and see what work is scheduled to be performed that day, week or month.