As a former condo board member, I understand the complexities of managing a condominium—constant updates, inconsistent workflows, and outdated processes. Effective communication is crucial, yet tracking tasks, approvals, and emails can be overwhelming. Challenges such as high maintenance costs, unreliable vendors, and staff shortages further impact efficiency, making financial management and project oversight even more difficult.
Recognizing these issues, and with my background as a computer engineer and entrepreneur, I developed Managemate—an all-in-one software solution designed to support condo board members and managers in streamlining operations and improving overall management.
Managemate Core Platform
Project Management
Managemate offers tools to track and manage projects from start to finish, ensuring they stay on schedule and within budget. It also ensures a smooth transition, helping new members quickly get up to speed with ongoing tasks.
Activities
Managemate simplifies daily operations with scheduling, tracking, and reminders. Its integrated calendar helps organize tasks, action items, and milestones, enhancing efficiency and decision-making.
Vendors
Managemate streamlines vendor management by keeping a detailed record of service history and performance reviews. It tracks contracts, sends renewal reminders, and monitors vendor performance to ensure high-quality service.
Documents
Managemate organizes documents with descriptions, dates, and tags, connecting them to projects, tasks, and vendors. It also automatically generates documents from emails, keeping all important files easily accessible in one place.
Invoices
Managemate streamlines invoice management by linking invoices to approvals, preventing overbilling, and ensuring timely payments. It also tracks expenses against the budget and speeds up the approval process.racks spending against the budget and facilitates quicker approval processes.
Managemate Key Features
Tags – Easily categorize all records for quick access and better organization.
Linked Records – Connect related records to improve accessibility and reduce time spent searching for information.
Daily Digest – Receive a summary of completed and newly created activities and projects every day.
Real-Time Management Reports – Stay updated with automatically refreshed reports as progress is made, including notes from board members and managers.
Notes – Add notes to projects and activities to maintain context, track decisions, and ensure transparency.
Please take time to read Lisa’s story about her experience using Managemate.
Lisa, a dedicated condo board member, took pride in managing her community but soon felt overwhelmed. Emails were buried, invoices piled up, and tracking maintenance requests became frustrating. Board meetings turned into endless searches for past decisions, and new members struggled to catch up.
After hours spent looking for a vendor contract, Lisa realized she needed a better solution. That’s when she found Managemate.
With tags and linked records, she quickly accessed approvals and project updates. The daily digest kept her informed, and real-time management reports streamlined board meetings. Smart document organization ensured vendor contracts were stored and linked, while instant updates improved communication.
Thanks to Managemate, Lisa no longer worried about lost documents or delayed approvals. Instead, she could focus on real improvements for her community.
Managemate didn’t just help Lisa—it transformed how the entire condo board operated.